Leaders, co-leaders, and approved local staff can use this form to find their institution’s cross-Network participation report:
Find your institution’s cross-Network participation report
Anyone can view that form, but the form will only direct you to your institutional participation report if your email address is on our pre-approved access list. If you’re on that list, this form will show you the link to your institutional report; that link will only work if you’re viewing it through an account on our pre-approved access list. Contact Kate Diamond (kdiamond3@wisc.edu) if you think you have questions about who can access your institution’s report.
Frequently Asked Questions for Institutional Cross-Network Participation Reports
1. What does this report include?
Every identifiable cross-Network participant from your institution and all cross-Network programming taught since your institution joined CIRTL, or since 2012 (nearly all members have joined since 2012). The date range is shown on the Summary tab.
2. How often is participation data updated?
CIRTL staff update participation records on a rolling basis throughout the term, within ~1 week of program completion for synchronous programs, or every 2 weeks for asynchronous programs.
3. Who counts as a participant?
Graduate students, postdocs, faculty, and staff who have completed CIRTL cross-Network programming. Registrants who did not meet completion criteria are not included. Criteria are typically:
- Events: attend more than half the session
- Workshops: attend more than half of the session(s) and submit any required assignment(s)
- Synchronous courses: attend nearly all sessions and complete several assignments, often including a final project and/or presentation
- Self-paced courses: complete assignments and (when applicable) receive passing grades on quizzes
- Teaching institutes: determined locally
4. What is “cross-Network programming”?
Programs offered by CIRTL across the entire Network (e.g., online courses, workshops, events)—not local institutional programming. You can see upcoming cross-Network programs on our website, and you can learn about past cross-Network programming in these annual reports.
5. How should I use this report?
Common uses include verifying participation for CIRTL certification, connecting with local participants, and reporting to stakeholders.
6. When can I access this report?
You can check it anytime.
7. Who has access and what can they do?
The Summary tab of your report lists accounts with access; that access is limited to view-only. Leaders and co-leaders can request additions or removals at anytime.
Per CIRTL’s data sharing and usage rules:
This data may be shared within the Network with those who “need to know” this information in order to do their jobs. This would typically include 1) faculty or staff charged with verifying student participation in CIRTL events, perhaps as part of a certification process or 2) faculty or staff evaluating the effectiveness of efforts to recruit students for CIRTL programs, as well as other relevant situations. In addition, you may share participant information with funding agencies, such as the National Science Foundation, when submitting annual reports or evaluation reports. The data is only for internal purposes and may not be shared with other programs. You may publish or present to a broader audience details about your program evaluation. The focus must be on the process rather than on any individual data. In any journal publications, conference papers, or other reports, participant information should only be reported in aggregate, in a way that would not allow readers to personally identify a particular individual.
8. What if something looks wrong?
Contact Kate Diamond (kdiamond3@wisc.edu). Keep in mind that we update participation records on a rolling basis throughout the term, within ~1 week of program completion for synchronous programs, or every 2 weeks for asynchronous programs.